Solutions / Wedding catering

Wedding catering where the menu changes 48 hours out and the BEO still stays clean.

A/B/C proposals. Living BEOs. Client portal for the couple. Floor plans the mother of the bride can review on her phone. Tasting scheduling on one record.

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What is breaking, specifically.

Menu changes 48 hours before the rehearsal dinner

The couple decides to swap the protein on Thursday for a Saturday wedding. Your chef finds out Friday morning. Your kitchen does a scramble. Nobody updates the invoice.

Three decision makers with different opinions

The couple. The mother of the bride. The wedding planner. Three emails, three opinions, one event. Who actually signs off, and on what version?

Proposals that cycle through five versions before signing

Wedding proposals iterate. V1 is the floor. V2 drops the seafood. V3 adds the late-night snack bar. V4 changes the cake. By V5 the coordinator is forensically reconstructing what is in.

The parts of Caterforia that matter most for wedding catering.

All 16 modules are on every plan. These are the ones that carry the most weight for your segment.

A/B/C proposals with versioned revisions

Offer three price tiers side by side. Couple picks one. That version becomes the contract and the living BEO. Change history is clean and permanent.

Deep dive

Couple-friendly portal on your brand

Couple logs in, sees their proposal, pays deposit, reviews menu, signs the contract. Your logo, your colors, your URL. Not a Caterforia-branded checkout page.

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Floor plan versions the MOB can review on her phone

Save three layout options. Couple picks. MOB can comment via portal. Active version prints on the BEO and on the FOH briefing.

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Event lifecycle with status pins

Tentative, inquiry, proposal, contracted, prep, in-service, complete. Hot, VIP, at-risk pins on the calendar. Tasting-scheduled tag for quick filtering.

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Threaded email and SMS

Every message with the couple, the MOB, and the wedding planner in one thread tied to the event. No lost texts. No forward chains.

Deep dive

Saturday crew scheduling

Offer shifts, track accept/decline, clock in and out with break tracking. Geofenced clock-in on Premium stops off-site clock-ins.

Deep dive

Why wedding catering operators are moving.

Wedding caterers today are typically running one of two incumbent systems, sometimes both.

Curate

Well-regarded for wedding-specific proposals and floor plans. Strong on the planner-facing side; thinner on kitchen, labor, and reporting.

AllSeated

Best-in-class floor plans with 3D walkthroughs. Requires a separate catering operations tool for BEO, proposal, invoice, and CRM.

Caterease

Deep event-lifecycle management. Heavier interface; BEO is native and strong but the AI layer is thin.

Where Caterforia lands differently

Proposal, contract, BEO, floor plan, portal, and invoice all on one record. Not five stitched-together tools.
AI first-draft proposal on Premium. 90 seconds to 80% of a sendable wedding proposal.
Client portal is your brand and your domain on Enterprise; couples share the link like they share any planning site.

Questions we get from wedding catering operators.

How does Caterforia handle menu changes after the contract is signed?: The BEO is a living document. Change the menu and the BEO regenerates automatically. Change orders that materially affect pricing trigger a review and client sign-off flow before the change lands.
Can the wedding planner and the couple have separate logins?: Yes. Portal links are scoped per contact. The planner sees their view; the couple sees theirs. Both tied to the same event record so updates propagate.
Can I send a tasting invitation from Caterforia?: Yes. Tasting scheduling is part of the CRM flow. Send a calendar-friendly invite, track RSVP, follow up after the tasting with a nudge to sign the contract.
Does Caterforia generate a rehearsal dinner BEO alongside the wedding BEO?: Yes. One couple can have multiple events (rehearsal dinner, wedding, farewell brunch) linked under one account. Each event carries its own BEO.
Can I show the couple three floor plan options and let them pick one?: Yes. Save versions A, B, and C. Share all three via the portal. Active version prints on the BEO.

Try the full operating system. $1 a month.

Every module on every plan. Cancel any time. Your data is always exportable.

Start at $1 a month Book a demo