Solutions / Full-service catering

Full-service catering where the proposal, contract, and BEO share one record.

Proposals that close themselves. BEOs that update as the event updates. Crew scheduling and labor cost tracked live against the quoted event total.

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What is breaking, specifically.

Proposal versions that drift from the signed contract that drifts from the BEO

The version the client signed had three stations. The BEO has five. The invoice has four. Pick which is wrong and then explain it to the client.

Labor that runs 18% over the quote because the layout changed post-contract

Your sales team priced labor from a floor plan. Ops rebuilt the plan three weeks later. Labor went up. Nobody ran the margin recheck.

Menu changes 48 hours out with no clean change-order trail

The client adds 10 guests and swaps the protein the Thursday before a Saturday wedding. Your kitchen finds out Friday morning in the group text.

The parts of Caterforia that matter most for full-service catering.

All 16 modules are on every plan. These are the ones that carry the most weight for your segment.

A/B/C proposals with a living BEO

Client picks their version; it becomes the contract and the BEO. Change the event and the BEO regenerates. E-sign with full audit trail.

Deep dive

Shift scheduling linked to the event record

Offer shifts, track accept/decline, clock in and out with break tracking. Labor cost projection runs against the quoted event total in real time.

Deep dive

Status-pinned event calendar

Hot, VIP, at-risk, backup. Resource-conflict warnings for assignees and venues. ICS feed with rotatable token.

Deep dive

2D floor plans, versioned

Save A/B/C layouts. Client picks one via the portal. Active version is what prints on the BEO and on the FOH briefing.

Deep dive

Recipe-to-BEO cost cascade

Update an ingredient; every recipe recomputes; every menu item on the BEO reprices. Allergen flags propagate automatically.

Deep dive

Branded client portal

Clients see the living BEO, sign contracts, pay invoices, message you. Portal is your brand and your domain, not a Caterforia URL.

Deep dive

Why full-service catering operators are moving.

Full-service catering operators today are typically running one of two incumbent systems.

Caterease

Deep in full-service catering, especially hotels and banquet. Strong BEO feature set; reporting and AI layer are thinner.

Total Party Planner

Widely used for mid-market full-service. Strong on event-lifecycle management; lighter on marketing automation and AI.

Where Caterforia lands differently

Living BEO that updates when the event updates. Not a PDF that gets re-exported.
Labor-cost tracking live against the quoted event total, not a monthly P&L surprise.
AI proposal drafting on Premium; the first draft is 80% of what you send.

An operator making the move.

Running on Tripleseat

Whiskey Cake

Private event sales up 35% year over year.

See what Caterforia adds

Outcome reported publicly

Source-linked on the Customers page. We do not embellish numbers; we lay them out and show what Caterforia would add.

Questions we get from full-service catering operators.

Does the BEO update automatically when the proposal changes?: Yes. The BEO is a live document tied to the event record. Change the menu, head count, or schedule and the BEO regenerates. Two variants: staff copy with pricing, client copy without.
Can clients e-sign contracts?: Yes. Typed or drawn signatures, IP and user-agent captured, consent hash recorded. Append-only signature log; no staff edits after signing.
Can I track labor as a percentage of the quoted event total?: Yes. Every shift on the event ladders up to a labor cost total. You see percent-of-quote in real time, not at month-end.
Does Caterforia print professional-looking BEOs and proposals?: Yes. Server-rendered via Puppeteer with your branded header and footer. Print-accurate, tenant-branded, pixel-perfect.

Try the full operating system. $1 a month.

Every module on every plan. Cancel any time. Your data is always exportable.

Start at $1 a month Book a demo